We are looking for a Fund Administrator to assist with the financial administration and client management of a designated portfolio of closed-ended real estate and private equity structures.
This includes oversight of fund entities, SPVs, holding companies, and investor vehicles. The role supports financial record keeping, audit preparation, investor communications and coordination with third-party property and asset managers, operating within established controls, guidelines and procedures.
Key Responsibilities:
- Maintain financial records for fund entities, SPVs, holding companies, and investor vehicles, including sales, purchase, and general ledgers.
- Reconcile bank accounts and accounting records across all relevant entities.
- Process payments including fund expenses, capital calls and distributions, ensuring appropriate authorisation and documentation.
- Support the preparation and review of annual/interim financial statements and audit deliverables.
- Assist with fund valuations and NAV calculations for closed-ended structures.
- Monitor and maintain accurate records of capital calls, distributions and investor allocations.
- Conduct and maintain Customer Due Diligence (CDD) records for fund entities and investors, ensuring compliance with regulatory standards.
- Liaise with third-party property and asset managers to ensure timely delivery of reports, updates, and compliance with fund requirements.
- Support clients in overseeing the financial management of fund entities and related structures.
- Maintain investor communications, including updates on fund performance, capital activity and project milestones.
- Assist Relationship Directors with investor onboarding, periodic reviews and coordination of client-specific projects.
- Track and follow up on outstanding investor queries, ensuring timely resolution and high service standards.
- Ensure regulatory and tax filings are completed within appropriate timeframes.
- Other ad-hoc tasks as and when required.
- Ensure that timesheets are completed in a timely manner, with quality information provided, on a daily, weekly and monthly basis.
Skills and Experience
- 2–5 years of fund administration or accounting experience, ideally within real estate or private equity.
- Ideally a relevant professional qualification (AAT/ACCA or similar).
- Excellent computer skills including proficiency in Excel, Word and Outlook.
- Knowledge of Acumen or similar accounting software beneficial.
- Strong communication, attention to detail and analytical skills.
- Ability to work under pressure, independently and effectively prioritise workload to meet client needs.
- Proactive, motivated team player with a flexible attitude to complete additional tasks.