We are looking for a Company Secretary who will be responsible for undertaking day to day client administration and assisting with the functions of the Company Secretarial Services Team.
Key Responsibilities:
- Deliver the highest level of client standards across the business and identifying up- and cross-selling opportunities with clients.
- Assisting with ensuring the effective provision of the agreed company secretarial services to existing and prospective new clients (both external and internal), such as all aspects of the board and shareholder meeting processes, preparation of the annual meeting planner, maintenance of company registers and regulatory and statutory filings, are all done in a timely manner and in accordance with agreed service level agreements and deadlines.
- Ensuring all communications and requests (both external and internal) are done and dealt with in a timely and professional manner.
- Taking ownership of tasks received and effectively communicating timely status updates with the team.
- Ensure adherence with ongoing statutory and regulatory requirements and deadlines.
- Promoting and championing the Digital Board Portal Solution within the team, the wider business and with clients (current and prospective).
- Assisting with the training of any new team members and being committed to implementing the group and team culture, values and work ethos.
- Liaise with Board Members of client companies to coordinate and attend Board Meetings as Company Secretary, collate and circulate board packs and draft, circulate and finalise minutes of meetings in a timely manner.
- Preparation and submission of statutory returns and Guernsey Registry submissions
- Undertake administration tasks, including preparation of correspondence with clients, scanning and filing of documents.
- Ensure client SLAs are adhered to.
- Assisting the audit of any companies subject to audit by supplying the relevant corporate documents and records.
- Other ad-hoc tasks as and when required.
- Ensure that timesheets are completed on a daily basis with quality information provided.
Ideal for someone with:
- Previous experience of a similar role., Ideally a minimum of 1-2 years.
- Excellent computer skills including proficiency in Excel, Word, and Outlook.
- Strong communication, analytical skills and attention to detail.
- Work under pressure, independently, effectively prioritise, manage time & workload to meet clients’ needs.
- Proactive, motivated, team player with a flexible attitude to complete additional tasks.
- Work under pressure, independently, effectively prioritise, manage time & workload to meet clients’ needs.
- A proactive and organised approach, with the ability to assign and delegate workloads to junior members of staff.
- Methodical with a strong attention to detail.
- A strong communicator.